Storage space utilization: You can utilize the space on your email server with the help of archiving. Hence, you will be clearing space from your email server.
Archiving emails from Outlook on a Mac - Microsoft Community
As you can see, there are numerous benefits of archiving your Outlook emails or the entire mailbox. This archiving software comes embedded with the best algorithms you can ever imagine to archive your Outlook emails flawlessly.
Read the following, and you will soon realize why the Mail Backup X is the ultimate archiving tool that you should get this instant:. There are many storage devices that you can consider when you are saving your email archives. If you are keeping only your Outlook emails, then you can store them on your Mac for the time being. However, if you want to save the email archives of the whole organization, then you can keep the archives on a scalable and robust storage device.
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Mail Backup X lets you keep your email archives in as many locations as you deem necessary. You can save on any external storage device that can be plugged into the USB port! You can keep on FTP server too whose client is provided to you when you purchase the software.
How do I automatically archive mail in Outlook for Mac?
AutoArchive is a feature in Outlook that moves old mail and other items to a separate personal folder. By default, it will prompt you before archiving items every 14 days and delete expired email messages from your mailbox.
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The Outlook folders with AutoArchive automatically activated, along with their default aging periods, are:. In Outlook , your archive folders will be listed under "Archives" in the navigation pane of your Folder List.
In Outlook and , your archive folders will be listed under "Archive Folders" in the navigation pane of your Folder list. Each has its advantages and disadvantages, and not all are available to all people or all versions. This is not true archiving because it does not make room on your server, but it gets the mail out of your Inbox, which is good.
I write about the Archive Button here. These methods display the local-storage folders right in Outlook, which is good.
This is true archiving—it does remove mail from your server and make room there. And you are only limited by hard drive space. But you will then need ways to back up those local files to avoid losing your old mail if your hard drive crashes. Note many companies forbid their employees from using local storage for email due to email discovery policies.
For example, the PST file creation process might be turned off in Outlook in your company. Windows and Mac.
It stores the old mail on slower and less expensive disk drives on the Exchange Server so there are storage limits. Companies like this because they have control over your old retained mail. You should ask your IT department if this is available to you.
More info here. And it does not display the mail in Outlook.